TEWKESBURY ARTS AND DRAMA SOCIETY CONSTITUTION
Revised March 2009
This constitution supersedes all previous or undated constitutions.
AIMS OF THE SOCIETY
The aims of the Society are:
- to perform first-class productions for the enjoyment of members and the public;
- to widen the members' knowledge of all aspects of drama;
- to encourage participation in social activities, e.g. theatre trips, lectures, courses and social evenings;
- to perform at least one production each year;
- to encourage arts and drama locally.
OFFICERS
The Officers of the Society shall include: Chairman, Vice-chairman, Secretary and Treasurer.
POWERS OF SOCIETY
The Society:
- holds the right to refuse membership;
- holds the right to make all financial decisions outside of normal approved production costs;
- holds the right to make all decisions on the policy of the Society;
- will hold a meeting each calendar month. The quorum for such meetings shall be five, of whom two must be Officers;
- has the power to appoint committees for specific purposes when necessary;
- shall appoint a producer / director for each production who has the right to appoint a production team.
The Society must, after free discussion, obtain the approval of the majority of attendees at a meeting to make decisions.
MEMBERS
There will be four forms of membership:
1. Full membership - 18 years and over.
This will entitle the member to
audition for parts in the Society's productions, to help on the
technical side and to attend any social functions, and to full voting
privileges at all Society meetings. A participating member must pay all
outstanding debts to the Society within two weeks of a production being
cast.
2. Junior membership - under 18 years of age.
Members in this category will have no voting privileges.
3. Occasional membership - any age
This category consists of non-paid-up
members of the Society who are involved in the current production at
the producer's request, and have no voting privileges.
4. Honorary membership
Honorary membership of the Society is
awarded for special services to the Society. Such members are exempt
from membership fees and retain full voting privileges.
MEMBERSHIP FEES
The membership fee consists of a single annual fee that falls due at the AGM each year.
Membership fees are to be reviewed and approved annually by the
Society and any increase is to be communicated to the membership.
PRODUCTION FEES
A production fee will be charged to all members attending rehearsals for each production.
Production fees will be reviewed as part of the production budget, and agreed at a regular monthly meeting.
Production fees may be charged per production, weekly, or for each rehearsal.
FINANCIAL YEAR
This is to end on 31st January.
ANNUAL GENERAL MEETING
This is to be held within two months of the financial year end. A
quorum for such a meeting will be one third of the paid-up full
membership. Twenty-one days' notice of such a meeting must be given to
members by the Society's Secretary or other Officers.
EXTRAORDINARY GENERAL MEETING
An Extraordinary General Meeting may be called by any full member of
the Society with consent from three other full members, making a total
of five.
Twenty-one days' notice of such a meeting must be given to
members.
DISSOLUTION OF THE SOCIETY
The Society may be dissolved by the resolution of the Society passed
at a special meeting of the Society. Twenty-one days' notice of such a
meeting shall be given to the members.
ALTERATION OF THE CONSTITUTION
The Constitution may not be altered without a majority decision at a
general meeting of the Society. Twenty-one days' notice of such a
meeting shall be given to the members.
Chairman
Date